§ 1236.32 — Digitization Standards

When digitizing temporary records, agencies must meet the following standards:

(a) Capture all information contained in the source records;

(b) Include all the pages or parts from the source records;

(c) Ensure the agency can use the digitized records for all the purposes the source records serve, including the ability to attest to transactions and activities;

(d) Protect against unauthorized deletions, additions, or alterations to the digitized versions; and

(e) Ensure the agency can locate, retrieve, access, and use the digitized versions for the records' entire retention period.