§ 302-7.101 — -7.101 Required Documentation For Reimbursement

When claiming reimbursement under the commuted rate, employees must provide:

(a) A receipted copy of the bill of lading (reproduced copies are acceptable) including any attached weight certificate copies if issued, and if applicable, a receipted copy of the warehouse or other bill for storage;

(b) Other evidence showing points of origin and destination and the weight of the HHG, if no bill of lading was issued; or

(c) If a commercial HHG carrier is not used, employees are responsible for establishing the weight of the HHG, and temporary storage by obtaining proper certified weight certificates. Certified weight certificates include the gross and tare weights. This is required because payment at commuted rates on the basis of constructive weight usually is not possible.